Lawrence's Policy: What can be put on reserve?
A faculty member may place on reserve personal or library copies of books, sound recordings, and music scores. In addition, authorized copies (i.e., legally purchased) copies of videocassettes, DVDs, audiocassettes, and compact disks can be placed on reserve.
Generally, an instructor may place on reserve his/her copy of a photocopied article for student use, with the understanding that the copy was lawfully made and does not infringe upon the copyright holder's rights. Under no circumstance will the library place on reserve a professor-created anthology or course pack of readings, unless the anthology has been created with the permission of the copyright holders or the materials are no longer subject to copyright law.
The library will provide digitized versions of copyrighted journal articles on the electronic reserve system if the copyright holder has granted permission to do so. The library will obtain such permissions and pay the copyright royalties for these electronic copies.
More information is available on the library's website
Lawrence's Policy: What cannot be put on reserve?
Under no circumstance will the library place on reserve a professor-created anthology or course pack of readings, unless the anthology has been created with the permission of the copyright holders or the materials are no longer subject to copyright law. Photocopied works in notebooks may be construed as anthologies, so professors are urged not to use notebooks to organize reserve materials unless such material is not copyrighted. Anthologies may also be defined as video clips from various copyrighted works placed on one videotape and audio recordings of various works placed on one cassette or CD.
If an item to be placed on reserve exceeds fair use guidelines, the library and the instructor will determine together whether to purchase an authorized copy or seek copyright permission for the unauthorized copy. The library will seek the permission and pay the associated fees. If the copyright holder denies permission, the library will remove the copy from reserve immediately.
For more information, please see the library's page on What Can & Cannot Be Placed on Reserve.
Lawrence's Policy: How many copies can I put on reserve?
Multiple photocopies may be placed on reserve subject to the following guidelines:
- The amount of material should be reasonable in relation to the total amount of material assigned for one term of a course, taking into account the nature of the course, its subject matter and level.
- The number of copies should be reasonable in light of the number of students enrolled, the difficulty and timing of assignments.
- In general, the library will place no more than two (2) copies of a photocopied work on reserve. If a class has large enrollment or there are multiple sections of a class, the following guidelines may be observed, at the discretion of the Circulation Department Head:
- 0-25 students: not more than two copies
- 26+ students: not more than three copies.
If more than three (3) copies of a particular photocopied work are needed for reserve, the library will register the use with the Copyright Clearance Center, even if the use is the first time. This has financial implications for the institution and will be done under special conditions only.
The effect of photocopying the material should not be detrimental to the market for the work. In general, the library should own at least one copy of the item. No more than two chapters from the same book, or two articles from a periodical are considered reasonable.
All photocopied items or electronic versions must contain the proper notice of copyright on the first page of each reproduction. The notice shall read: "NOTICE: This material may be protected by copyright law (Title 17, U.S. Code.)." All photocopied items or electronic versions must contain proper bibliographic citation. This must consist of enough information so that the reader could locate the work in its original.